Evening of Jazz at the Salt Lick

Silent Auction

THE BAND BOOSTER 2012 SILENT AUCTION

Click the link (above left) to download a pdf version of the 2011 Silent Auction Program. Pick out your favorite items and bid high so you can win that trip, treasure, or service of your dreams.

For more information on the Silent Auction, click on the titles below:

What is the Silent Auction?

When and Where is the Silent Auction?

What kinds of items are donated?

Asking a business to donate.

Donating an item the Auction.

Helping with the Auction.

Tax deduction for a donated item.

What is the Silent Auction?

The Band Booster Silent Auction is a fundraiser held in conjunction with the Evening at the Salt Lick event in which individuals and businesses donate items that are placed up for bid. Items donated include merchandise, services, and gift certificates. People attending the event bid on the items throughout the evening. Typically a minimum starting amount is set along with a dollar amount by which bids may be increased. Bids are submitted by simply writing your name, bid amount, and contact information on a Bid Sheet. At the end of the evening, the person placing the highest bid for each item is the winner.

When & Where is the Auction?

The evening of Thursday, February 2nd, 2012 at The Salt Lick Pavilion, located at 18001 FM 1826, Driftwood, Texas 78619. Dinner is served from 5:30 - 7:30 pm. The Salt Lick website is www.saltlickbbq.com

Kinds of items that are donated.

Donations have included theatre tickets, artwork, craft items, tickets to sporting events, autographed sports memorabilia, restaurant gift cards, and all kinds of services from oil changes to martial arts lessons to facials! Themed gift baskets are also a popular item. Both the High School and Middle School Bands will prepare and donate gift baskets that are sold at the auction.

Asking a business to donate to the Auction.

Area businesses are a key source for auction items. If you have a connection with a local business and are willing to ask for an auction donation your help would be greatly appreciated! Guidelines and a letter for requesting Business donations are attached below. If you plan to contact a local business for a donation, please email David Brandon to ensure that no one else has contacted the business already. The deadline for donations is Thursday, January 26th, 2012.

Click to download Guidelines: Salt Lick Letter Guidelines for Requesting Donations

Click to download New Business Request: New Business Request Letter

Click to download Previous Donor Request: Previous Donor Request Letter

Donating an item to the Auction.

Although you can always purchase and donate an item to the Auction, you don't necessarily have to spend money to make a donation. Many of us have creative talents or can provide a service that would be of value to others. If you can cook, paint, clean, organize, refinish furniture, quilt, knit, tutor, or do yard work, then give some thought to a way in which you could package your talents/services for the auction. A form is attached below that can be used to document and submit items to the auction. The deadline for donations is Thursday, January 26th, 2012.

Click to download Donation Form: Silent Auction Donation Form

Tax deduction for a donated item.

Yes, you can. The Band Booster organization is a 501(c)(3) non-profit, making all donations tax deductible. All businesses and individual donors will receive a receipt for tax purposes.

Click to download Donation Receipt: Donation Receipt

Helping with the Auction.

Assistance is needed with pre- and post- auction activities. This includes preparing signage for auction items, helping with auction setup, assisting with auction payment & check-out, coordinating post-auction item pickup, preparing/sending Thank You letters. A number of band parents have already volunteered to assist with some of these activities (list attached), but more are needed. If you are willing to help out with any of the auction activities, please contact: David Brandon.